GFSC Director Registration Regime – User Document (July 2023)

Summary

This is a step-by-step user guide from the GFSC explaining how individuals registered under the Director Registration Regime (DRR) should set up and use the Online Submissions (OS) Portal to manage their registration timeline, submit returns and notifications, and handle account settings. It is a technical how-to document rather than a source of new legal obligations, but it does specify some mandatory account-setup rules that affect how registrants must organise their portal access.

• Separate email required: A director's DRR registration/OS Portal timeline must be linked only to a personal email address, not to an email already used for a corporate/licensee OS Portal account; users must either use a different personal email or unlink the existing one from the corporate account.
• Terms and Conditions: New and existing OS Portal users must read and agree to the Electronic Commission Portals Terms and Conditions before they can access or continue using their portal account; updated Terms must be re-agreed on next login.
• Two Factor Authentication: Users must enter a 2FA code emailed to their registered address each time they log in.
• Submission Timeline colour codes: The portal flags returns as overdue (red), due within two weeks (orange), due in future (grey), submitted (green), or editable/draft (yellow), helping users track filing status.
• Name changes for PQ users: Users identified as PQ (Personal Questionnaire) users with locked name fields must submit an OPQ (Online Personal Questionnaire update) to change their name.
• Linking/unlinking OS and PQ accounts: The document sets out manual steps for linking or unlinking OS Portal and PQ Portal accounts depending on which account already exists.

Overall, the document is procedural guidance for portal registration, login, and account management rather than a rule imposing new compliance deadlines or substantive regulatory requirements beyond correct use of the online systems.

Key obligations

• Directors must link their DRR registration/OS Portal timeline to a personal email address, not one already linked to a corporate/licensee OS Portal account
• Users must read and agree to the Electronic Commission Portals Terms and Conditions before accessing or continuing to use the OS Portal, including re-agreeing when Terms are updated
• Users must complete Two Factor Authentication (entering an emailed code) to log into the portal
• PQ-identified users must submit an OPQ if they wish to change their registered name

Applies to

individuals registered under the Director Registration Regime, corporate users/licensees using the Online Submissions Portal, PQ Portal users