REEFS Form Completion Guide - Annual Declaration of a SIBL Registered Person (ADR-046-75)

Summary

This is a REEFS (Regulatory Enhanced Electronic Forms Submission) form completion guide published by CIMA for Form ADR-046-75, the Annual Declaration of a SIBL Registered Person. It explains how Registered Persons under the Securities Investment Business Law (as revised) access, complete, and submit this annual declaration through CIMA's online REEFS portal, including required user roles, the submission workflow, and field-by-field completion instructions.

Form Requirements

• Material changes: Confirm whether there have been material changes to registration information since the last declaration.
• CIMA notification: Disclose whether CIMA has already been notified of such changes.
• Client numbers: Report current client numbers with an attached client list.
• Specific change categories: Provide details, with supporting documents such as board/managing member resolutions, updated registers, organisational charts, UBO questionnaires, and CVs, for specific categories of change (such as changes in AML officer, directors/principals, registered office, senior officers, shareholders, or SIB activity) that were not previously reported to CIMA.

Practical Guidance

• Fees: No fee is charged for this form.
• Data reuse: Data from a prior ADR-046-75 submission can be reused via XBRL import/export.
• Troubleshooting: The guide distinguishes validation 'Errors' (which block submission) from 'Cautions' (which do not).

Key obligations

• Registered Persons must complete and submit Form ADR-046-75 on or before 15 January each year pursuant to section 5(4E) of the Securities Investment Business Law (as revised).
• Registered Persons must notify the Authority by email (ContactSecurities@cima.ky) of any material change to registration information within twenty-one (21) days of the change.
• If material changes have occurred since the last declaration, the Registered Person must disclose this in the form (A01) and, if not already reported, provide details of each unreported change (type, effective date, supporting documents) in A04.
• The Registered Person must state the number of clients held at the end of the reporting period (A02) and attach an up-to-date client list matching that number, including client name, SIBL Schedule 4 paragraph, and country of residence (A03).
• For unreported material changes, the Registered Person must attach specified supporting documents depending on the type of change (e.g., board/managing members' resolutions, updated register of directors/managing members, organisational chart, register of members, UBO personal questionnaires and certified identification, or proposed officer's CV).
• Any material changes proposed to be made by the Registered Person prior to 31 December 2020 had to be submitted by email to the Authority prior to submission of the form.

Applies to

SIBL Registered Persons

Deadlines

• on or before 15 January each year: Deadline for Registered Persons to complete and submit Form ADR-046-75 (Annual Declaration).
• within twenty-one (21) days: Period within which the Registered Person must notify CIMA by email of a material change to registration information.
• prior to 31 December 2020: All material changes proposed to be made by the Registered Person before this date had to be submitted by email to the Authority prior to submission of the form.