Contactless Certificate Collection Guidelines (Hong Kong Office)

Summary

This is a short operational guidance notice from the BVI Financial Services Commission's Hong Kong office setting out a contactless procedure for Registered Agents collecting hard copy certificates in person. It does not create new legal requirements but establishes the physical collection process agents must follow at that office.

• Preparation: Bring the company chop before arriving to collect a certificate.
• Signoff sheet: Wait for an employee to issue a certificate signoff sheet, then write your name and apply the company chop before returning it to an employee.
• Building access: Do not attempt to enter the building at any point.
• Collection: Wait for an employee to place the certificate at the designated collection point, then remove the labelled package.
• Departure: Leave the premises promptly after collecting the package.

Key obligations

• Registered Agents collecting hard copy certificates from the Hong Kong office must have their company chop on hand.
• Registered Agents must wait for an employee to issue a certificate signoff sheet before proceeding.
• Registered Agents must write their name and apply the company chop to the signoff sheet and return it to an employee.
• Registered Agents must not attempt to enter the building.
• Registered Agents must wait for an employee to place the certificate at the designated collection point before retrieving it.
• Registered Agents must remove only their own labelled package from the collection point.
• Registered Agents must leave the premises promptly after collection.

Applies to

Registered Agents